Thursday, 25 December 2014

Christmas Updates in TrakIT !

Merry Christmas and a Happy New Year! This holiday season, we have several new updates in TrakIT.

A major change is the way TrakIT handle Bill of Lading numbers (T/D or S/I). Previously, these numbers were applicable to work orders only and different shipments could have the same shipment number provided they were in different corridors.

Now, the shipment number has become a unique number specific to each shipment. Two different shipments cannot have the same number. If you modify different shipments to have the same shipment number, you are in effect, merging them into a single shipment. Furthermore, all work orders in a shipment must belong in the same corridor.

You will see a few changes relating to this. But for most part, the majority of the changes are internal to TrakIT.

1) Changing the Shipment Number (T/D or S/I)

It is now possible to specify how Shipment numbers (T/D or S/I) can change (either one work order, all work orders or selected work orders).

Now, instead of changing shipment number by modifying work order header, users can perform this task from the work order header menu, as shown below:

Click on 'Change S/I (or T/D)' to change the number of the work order or for the entire shipment. The following dialog box will open up:

Enter the new number and select the scope of this change. It can be one of the following:

  • All work orders in shipment - This option allows users to change the number of all work orders belonging to this shipment.
  • This work order only - This option allows users to change the number of the current work order.
  • Selected work orders in shipment - This option allows users to change the number for partial shipment. When this option is selected, a list of all the work orders belonging to this shipment is displayed and the users can select the work orders for which the number should change.

TrakIT checks if the new number entered by the user is already present or not. In case there is already a shipment with that number, then users can merge more work orders into that shipment by selecting 'Allow Joining with Existing Shipment'.

Please note that 2 shipments can be merged together only if they belong to the same corridor and users can change number only within 2 months of work order creation.

2) Creating New Work Orders

When creating new work orders, users must now specify whether the work orders to be created are a new shipment or to be added to an existing shipment.

When adding to the an existing shipment, TrakIT will check to make sure that the corridor of the existing shipment matches the new corridor specified.

3) View Master Event/Data usage in Corridors

Administrators can select an Event or Data field in the Master tables and all events and data fields from various corridors are displayed right there, where they can be modified as usual.

This allows you to compare and align names and codes for the same master event across different corridors.

The same can be done for Form Definitions, KPI Definitions and Entity Groups.

For any queries, please feel free to contact TrakIT Support.

Merry Christmas and a Happy New Year!

Monday, 24 November 2014

Don't Update Events One by One

As per the system log, we're noticing that a lot of users update events or data one by one on shipments with multiple work orders. For most events, 'Apply to T/D' does the trick when the event happens at the same time for all work orders. But where the values are different, users are entering these values one by one.

For example: A shipment has 15 work orders and these have been loaded on trucks. Each work order will obviously have a different truck number. Users open one work order, enter the truck number on the Data section and then switch to another work order to do the same. This is done 15 times to update all truck numbers.

This is absolutely unnecessary! In the above example, all truck numbers can be updated simultaneously. On any one of the work orders, click the event/data name and a popup opens displaying the data for all work orders in the shipment.

Once you have updated the relevant fields, you can click 'Save' to update all work orders in one go!

In case of some events or data fields, you can also copy values from one row to other selected rows by clicking on the green plus icon.

For example, if you wanted to populate "ABC" in all rows except the last two, just de-select the check-boxes on the last two rows and enter the value "ABC" in any of the remaining rows and click the green icon on that row.

For any assistance or clarifications, please contact TrakIT Support.

Saturday, 11 October 2014

TrakIT can expand!

With computer monitors getting larger, TrakIT seemed to be getting smaller in width. Until now, TrakIT was fixed in width at about 960 pixels so it would fit comfortably on a screen of 1024 pixels horizontal resolution.

With the latest update, TrakIT has changed it width to be "fluid". This means that if you have a larger screen, TrakIT will expand to try and fill the width of your screen. Smaller monitors will continue in the same way.

For larger monitors, TrakIT will expand all the way to a maximum of 1350 pixels. All appropriate elements on the screen will re-size accordingly to provide more working space.

For any clarifications, please contact TrakIT Support.

Thursday, 9 October 2014

TrakIT bids good bye to Internet Explorer 7

It's been coming a while and we've finally disabled IE 7 support for TrakIT. TrakIT will now refuse any user who is using any browser that identifies itself as IE 7 or earlier.

IE 7 and earlier browsers are known for extremely buggy behavior that require countless developer hours to make simple page layout work properly. Even later browsers (IE 8 and 9) can use compatibility mode that makes them behave like IE 7. This mode can be set by default for Intranet sites.

If you are using IE 7 or earlier, or your browser is reporting itself to be IE 7, you will see the below message when you try to open TrakIT:

To resolve this, please upgrade your browser to a later version. If you are already using IE 8 or later and are still seeing the above message, please switch off compatibility mode. Go to Tools > Compatibility View Settings and un-check "Display Intranet Sites in Compatibility Mode". See image below:

If you are still having any issues with your browsers, please contact TrakIT Support and we will assist you immediately.

Monday, 1 September 2014

Work Order Creation Notification

Up till now, users could receive email notifications when Events/Data fields or KPIs were updated or documents were uploaded in TrakIT. With the latest update, you can now receive email notifications when new work orders are created in selected corridors.

Go to System > Email Notifications and select the appropriate corridor. Click on the 'WO Creation' tab. The following will be displayed:

Select from the 3 available options: No Email Notification, Immediate Notification and Daily Notification. Immediate Notification will enable users to receive an email notification within half an hour after the work orders are created. Daily Notification will enable users to receive a single email notification at about 5am UTC. This email will include notification for all work orders created for the selected corridor(s) since the last notification.

Administrators can also select users to receive WO Creation notification emails for their corridor. Go to Admin > Corridor Definitions and select the appropriate corridor. Select the 'Work Order Creation Notification' option as shown below:

Now click on Add User. A new dialog box will open up as follows:

Type in a few characters of the user's name whom you wish to notify, select the user from the list of users, select the type of notification and click on Add.

For further queries, contact TrakIT Support.